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AZ Expos Vendor Pack PDF

Exhibitor Information

Thank you for your interest in exhibiting at the Arizona Off-Road & Sand Expo. In order to assist you we have included a few details below. You will need the following:
Arizona Transaction Privilege Tax License
Phoenix Transaction Privilege Tax License
Certificate of Insurance for the Event, this can be a rider with your current insurance company.

ARIZONA DEPARTMENT OF REVENUE

Transaction Privilege Tax Licenses are required if selling within the state of Arizona.

Arizona Department of Revenue License Compliance Unit

1600 W. Monroe, Rm. 620 Division Code: 16 Phoenix, AZ 85007

Tel: 602-716-6438

  • Use form 10759 short form
  • Please make your checks payable to the Arizona Department of Revenue.
  • Please send all payments to the above listed address.
  • Please direct all questions concerning state licensing to 602-716-6438 at the Department of
    Revenue.
  • Vendors already licensed by the State of Arizona should have a copy of their license available in
    the event a representative from the Department of Revenue stops by the booth.

City of Scottsdale Tax Department

CITY OF SCOTTSDALE TAX DIVISION

Transaction Privilege Tax licenses are required when selling within the City of Scottsdale.

To obtain your Transaction Privilege Tax license contact:

City of Scottsdale Tax and Licensing Registration P.O. Box 1586 Scottsdale, AZ 85252-1586 Tel: 480-312-2400

License Name: Temporary Sales Tax License

Description: The licensing of the collection of tax from the final consumer for business operating for 30 days or less.

Associated Fees:  $50.00 License Fee

Ordinance Booklet: Temporary Sales Tax License Ordinance Booklet (pdf/458kB/131 Pages)

Application Materials: Transaction Privilege (Sales) Tax Application (pdf/129KB/3 Pages)

Additional Requirements:

  • Business operating 30 days or less.
  • Please direct all questions concerning city licensing requirements to the City of Scottsdale Tax Division.

Vendors already licensed by the City of Scottsdale should have a copy of their license available at the event; a representative from the City of Scottsdale will stop by the booth.

  • Name and address of the insurance broker issuing the certificate.
  • Be sure the event dates fall within the effective and expiration dates of the policy.
  • Coverage must be at least $1,000,000.00.
  • Description of the event and where it is being held:

-WestWorld

-City of Scottsdale, Arizona

  • The following must be listed on the Additional Insured Endorsement:

-Arizona Expos, Inc.

-Company of the Americas, Inc/COA Inc.

-WestWorld

  • City of Scottsdale
  • CERTIFICATE OF LIABILITY MUST BE RECEIVED BY AZ EXPOS NO LATER THAN Sept 1, 2015.
  • FAX CERTIFICATE OF LIABILITY TO 480-782-1774.
  • No Set-Up or Participation in any AZ Expo Event Prior to AZ Expo Approval and receipt of Certificate of Liability.

If you need temporary Insurance for this event please contact:

* K&K Insurance: www.kandkinsurance.com, 1-800-328-2317

EXHIBITOR Badges

For additional Exhibitor Badges please contact our office at 480-899-6458.

MOVE-IN / OUT TIMES

THURSDAY, Sept. 24, 2015,

Display Rigs, and Trailers 8am – 11am

General Exhibitor Move-in and Set-Up 8am – 10pm

FRIDAY, Sept. 25, 2015,

General Exhibitor Move-in and Set-Up 8am – 4pm

Show Hours 5pm – 9pm

SATURDAY, Sept. 26, 2015

Show Hours 9am – 7pm

SUNDAY, Sept. 27, 2015

Show Hours 9am – 4pm

Exhibitor Move-out 4pm _ 10pm

• Rigs/ Trailers used as part of the display MUST move in on Thursday Sept. 24, 2015 beginning at 6am.

  • Vendors must have a wristband and an exhibitor badge on at all times during move-in and show hours.

Exhibitor PARKING

  • Event Parking fees, no in-and-out privileges

One Free Parking Pass Per Vendor

General parking $5.00 per car, truck, or SUV per day

  • There will be no free parking for vehicles with trailers and/or containers
  • Anyone selling from vehicles with trailers outside of the Expo will be towed/removed at the owner’s own cost.
  • Camping and overnight parking is not permitted anywhere at WestWorld except in designated Camping Areas provided by the WestWorld. If you are interested in RV Camping it is available. Please contact the WestWorld 480-312-6802.